Sometimes you want the PPE record on the person, not one big register - what this individual has been given and signed for. We keep one of these per employee, so their kit is easy to see at a glance.

Effective Form Templates

This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Form number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested form templates. No junk, jargon or unnecessary fields. Simple and usable form templates developed over 25 years through practical use in the real world.

Further Reading

Further guidance on personal protective equipment:

• Personal Protective Equipment (PPE) at Work
• Risk Assessment
• Managing Health and Safety at Work

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Download this form template with your company name and logo already added!
Document Preparation is included with the alphaZ subscription.

How to Download

This file is included in the alphaZ subscription. This form is also included in the ISO 45001 Toolkit and every alphaZ ISO toolkit that covers health and safety, so if you need the wider set of documents for personal protective equipment, the toolkit route gives you this file plus everything else you need in one download.

Need Help Implementing?

If you'd like hands-on help setting up your PPE records or your wider health and safety management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

Employee PPE Issue Sheet Template

A per-employee PPE issue sheet for recording the personal protective equipment issued to one individual. It lists the quantity and description of each item, the date issued and a signature confirming receipt, giving a clear record on the employee's own file.

The Personal Protective Equipment at Work Regulations 1992 (as amended 2022) require suitable PPE to be provided free of charge where risks cannot otherwise be controlled. This sheet gives you a per-employee record of PPE issued and supports the operational control requirements of ISO 45001.

Built for the PPE Regulations and ISO 45001

The sheet supports the operational control requirements of ISO 45001 (clause 8.1):

• A record held per employee rather than in one central register
• The quantity and description of each PPE item issued
• The date of issue for tracking any replacement PPE required 
• A signature confirming the employee received the PPE

What's Included in this PPE Issue Sheet

The form is a simple per-person record:

• Employee name - the individual the sheet belongs to
• Quantity and description of PPE issued - each item provided
• Date issued - when each item was issued
• Sign received - signed confirmation of receipt

Who Needs an Employee PPE Issue Sheet?

Any organisation that prefers a per-employee PPE record - useful where individuals hold specific kit or where records live on personnel files. It suits the same sectors as the register and supports any business working towards or maintaining ISO 45001 certification.

Included in the ISO 45001 Toolkit

This form is part of the ISO 45001 Toolkit - risk assessments, registers, procedures and guidance for managing health and safety in one download - and is included in every alphaZ ISO toolkit that covers ISO 45001.

Pairs with the PPE Issue Register

For a single organisation-wide record use the F-HS1 PPE Issue Register.