This is a simple to complete and maintain legal register. The easy to select relevance column automatically formats the entry based on relevance, and you can then filter to only show pertinent legislation.
Part of the alphaZ ER series of Excel registers, built for listings that grow and need to be sorted and filtered. Supplied in fully editable MS Excel format, with a Google Sheets version included, and all text in Calibri font for improved readability.
The register is set up with:
- Relevance and Category drop-down fields
- Conditional formatting to highlight pertinent legislation
- Filters to sort and show the listing by relevance or category
alphaZ documents - tried and tested registers with no junk, jargon or unnecessary columns,
developed over 25 years through practical use in the real world.
Further guidance on legal registers and legal compliance:
To get access to this file please click on Add to Cart to purchase for immediate download. If you have an alphaZ Subscription just click on Download Files to view all the files available to download. This register is also included in the ISO 9001, ISO 14001, ISO 45001, ISO 27001 and ISO 22301 toolkits and the integrated toolkits that combine them, so the toolkit route gives you this file plus everything else you need in one download.
If you'd like a hand keeping the register current, evaluating compliance at review time, or with your wider management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.
Legal Register Template
A legal register template in Microsoft Excel format for listing the legislation that applies to your organisation, recording how you comply with each item, and keeping a dated record of every review. A Google Sheets version is included.
ISO 14001 and ISO 45001 both require you to identify the legal requirements that apply to you and to evaluate whether you meet them, and ISO 27001 asks the same of information security and data protection law. The legal register is where that is written down, and it is one of the first documents asked for when legal compliance is looked at during ISO certification audits.
What's Included in this Legal Register
The workbook is laid out as separate sheets, each doing one part of the job:
- Legal Register - the main listing. Each item carries the legislation title, a description of its requirements and a note of how you comply, with Relevance and Category drop-downs. Conditional formatting highlights pertinent legislation and greys out anything marked irrelevant, and filters let you sort and show the listing by relevance or category.
- Legal Compliance Review - the record of each formal review: when it was done, who did it, comments, any pending legislation that may affect the business, and the sources you use to keep up with changes.
- Standards - Guidance - the standards, industry codes of practice and guidance you work to, who issues them, who is responsible and where updates come from.
- Updates - a log of recently updated legislation, so each change can be considered for its impact and any action needed.
- Instructions - how to complete the register, the relevance definitions, and the category list behind the drop-down, which you can edit to suit your business.
Pertinent, Relevant or Irrelevant
Every item in the register is given a relevance value:
- Pertinent - key legislation that needs ongoing monitoring and action
- Relevant - applies to you, and you already comply without further consideration
- Irrelevant - not applicable to your current activities
That classification is what makes a legal register useful. During an audit an auditor may enquire if a certain item of legislation has been considered and this approach allows all legislation to be listed and retained so you can demonstrate and evidence that you have considered legislation even where it has been determined to be irrelevant.
Who Needs a Legal Register?
Any organisation implementing or maintaining an ISO 14001, ISO 45001 or ISO 27001 management system, or an integrated system covering several standards. It is just as useful without certification in view - tender questionnaires and customer audits regularly ask how you identify the legislation that applies to you, and a maintained register answers that in one document. It is also a useful tool to use when reviewing legal compliance and maintaining a record of ongoing compliance with applicable legislation.
Pairs with the Written Summary
The pertinent legislation from the register can be transferred into a short summary version, either the standalone F-IMS27 Legal Register form or the legal compliance section of the IMS manual. The register stays the master record and the summary gives a reader the headline view of only the pertinent legislation.
Blank Template and Sample Data Version
This file is supplied blank, ready for your own listing. A sample data version is included with an alphaZ subscription - the same register already populated with a listing of UK legislation and recent updates, with example description, requirements and compliance content. You review the listing and set the relevance for your own organisation rather than starting from an empty sheet.
Would you rather we prepared it for you?
Preparation of your legal register can be included with remote support where we will use our comprehensive business legal register to identify and list all the legislation for your sector and activities, mark each item for how it applies to your organisation and draft an overview of compliance. A full report of considerations, possible actions required and any other questions relating to legal duties is also provided.
Legal Register Preparation