| File Reference : | F-Q45 Supplier Appraisal |
| Date File Updated | 05-10-26 |
| File Format | MS Word |
| No. of files | 1 |
| Category | Quality Form Templates | Tags: ISO 9001, supplier appraisal, purchasing, external providers, clause 8.4, supplier evaluation |
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When I audit purchasing, what I look for is evidence that suppliers are actually appraised rather than just used - this simple record shows each supplier, what they provide and how they have been assessed over time.
This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Form number and title
- Information-classification
- Version
- Page number / total pages
Further guidance on supplier appraisal and purchasing control:
Download this form template with your company name and logo already added!
Document Preparation is included with the alphaZ subscription.
This file is included in the alphaZ subscription. This form is also included in the ISO 9001 Toolkit and every alphaZ ISO toolkit that covers quality management, so the toolkit route gives you this file plus everything else you need in one download.
If you'd like hands-on help setting up your supplier appraisal and purchasing controls, or your wider quality management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.
Supplier Appraisal Template
A running supplier appraisal record listing each supplier, the products or services they provide, the appraisal outcome and the date first appraised, with space for details. One sheet gives you an at-a-glance view of who you buy from and how they have been assessed.
ISO 9001 clause 8.4 requires organisations to control externally provided processes, products and services, and to evaluate and select suppliers against defined criteria. This record is a straightforward way to evidence that ongoing appraisal.
Built for ISO 9001 Clause 8.4
The record captures the supplier-control evidence an auditor expects:
- Each supplier and the products or services they supply
- The appraisal outcome for the supplier
- The date the supplier was first appraised
- Space for details supporting the appraisal
What's Included in this Supplier Appraisal
The form is set out as a single appraisal register:
- Supplier - the name of each supplier
- Products / services supplied - what the supplier provides
- Appraisal - the outcome of the appraisal
- Date - initial - when the supplier was first appraised, with space for details
Who Needs a Supplier Appraisal?
Any organisation that buys in products or services and needs to show its suppliers are controlled and appraised. It suits small and medium businesses working to ISO 9001 that want a light-touch but auditable record of supplier evaluation.
Pairs with the Purchase Order Form
Appraised suppliers are then ordered from in a controlled way. Use the F-Q50 Purchase Order Form alongside the appraisal record to keep purchasing tidy end to end.
