F-IMS42 Key Suppliers Register
| File Reference : | F-IMS42 Key Suppliers Register |
A one-page list of the suppliers that matter: what each is approved for, any comments, their status or rating and when they were last checked.
This register template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Register number and title
- Information-classification
- Version
- Page number / total pages
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Further guidance on suppliers:
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Key Suppliers Register Template
The Key Suppliers Register is a Word template for listing the key suppliers and contractors your organisation has approved, with the products or services each is approved for, comments, a status or rating and the review checks carried out.
What's Included in this Register
- Areas Covered - the department, site or category of supply the register applies to
- Completed By and Date Reviewed - who completed the register and when
- Company Name - each supplier or contractor
- Products / Services Approved - what each is approved to supply
- Comments on Supplier - any notes on performance or conditions
- Status / Rating and Review / Checks - the current status or rating and the checks carried out
Built for Clause 8.4 of ISO 9001
- Records the external providers you have approved and for what
- Shows the result of evaluation and the checks that keep approval current
- Gives a dated record of each review of suppliers
Who Needs a Key Suppliers Register?
Any organisation working to ISO 9001 or another management system standard that buys in products, services or contractors and needs to show which suppliers are approved and how they are monitored.
Using the Register
Add each key supplier once they have been appraised, with what they are approved for. Review the list periodically and after any problem with a supplier, updating the status or rating and recording the checks carried out.
Which Suppliers Count as Key?
Key suppliers are the ones whose products or services affect what you deliver to your customers, or that would be hard to replace at short notice. They typically include suppliers of materials and components, subcontractors who carry out part of the work, and providers of services such as calibration, transport, IT or cloud hosting. Low-value or one-off purchases do not usually need to be listed.
Approved Suppliers at Audit
At audit you will usually be asked how suppliers are selected and monitored. The register answers the first part with the list of approved suppliers and what each is approved for, while the status and review checks show the monitoring. Keep the appraisal forms and any supplier certificates the register refers to, so they can be produced if asked.
Document Control
The footer carries the register number and title, issue, information classification and page numbering. The register can be listed with your other controlled documents on the F-IMS20 Document Register.
Works with the Supplier Appraisal Forms
Other alphaZ documents for suppliers:
We can help you set this up
A day of remote support can be spent setting up this register with your own information, alongside any other documents your management system needs. Tell us what you need and we will plan the day around it.
Remote Support