Offices feel safe, which is why trailing cables and blocked walkways get overlooked. It is a quick talk to run, and the guidance covers everything from cable checks to the DSE assessment.

Effective Training Talks

This training talk is supplied in fully editable MS Word format, prepared using the F-Q7 Training Talk Attendance Record form template. All text is in Calibri font for improved readability.
The following document labelling is included in the footer:

• Talk number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested training talks. No junk, jargon or unnecessary content. Simple and usable training material developed over 25 years through practical use in the real world.

Further Reading

Further guidance on office safety:

• Managing Office Premises
• Display Screen Equipment and Workplace Ergonomics
• Slips, Trips and Falls
• Health and Safety knowledge base

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Document Preparation is included with the alphaZ subscription.

How to Download

This file is included in the alphaZ subscription. The training talk is also included in the ISO 45001 Toolkit and the integrated toolkits that include it.

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If you'd like hands-on help preparing an office risk assessment and DSE assessment records for your staff, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

Office Safety Training Talk

A training talk on office safety for office staff - common office hazards, keeping walkways and exits clear, checking equipment and cables, and first aid and accident reporting. It is a one-page attendance record with the talk description already filled in, and it refers to the guidance document to run the talk from.

The Talk and the Documents It Refers To

• TT-7-08 Office Safety - the attendance record, with the topic and talk description ready to use and a signature line for each attendee
• GG-7-08 Office Safety - the guidance document the talk is based on, to prepare from and to issue to staff afterwards

Talk Description

• Common hazards in an office
• Office layout, walkways, storage and emergency exit routes
• Trailing cables, open drawers, and bags and coats in walkways
• Checking office equipment, cables and plugs
• Keeping your work area clean and tidy, and any clear desk policy
• First aid, reporting accidents, and the display screen equipment (DSE) assessment

Running the Talk

Read through the guidance beforehand, talk the points through with the team, then have everyone sign the record. Keep the signed record as evidence that the briefing took place and who received it.

Why Clear Walkways Are Covered

Bags, boxes and trailing cables in walkways cause trips and can block the way out in an emergency. The talk covers layout and walkways so that staff see keeping them clear as part of their own daily routine.

Adapting the Talk

The record and the guidance are both fully editable, so add your office layout and exit routes, the name of your first aider, how to report a faulty plug or cable and whether you run a clear desk policy. Update the talk description if you cover extra points.

Keeping the Training Record

File the signed record with your training records, or log the talk against each attendee in a training matrix, so you can show who has been briefed and when.

Who Is It For?

All office staff, including hybrid and part-time workers. It works at induction, after an office move or refit and as a refresher at any time.

Included in the ISO 45001 Toolkit

This training talk is part of the ISO 45001 Toolkit, and is included in the integrated toolkits that include it.

Delivering Talks Regularly

Short, regular talks keep health and safety in front of people. Run this one alongside the other health and safety training talks to build awareness one topic at a time.

Related Training Talks

Other training talks that work alongside this one:

• TT-7-17 Safe Use of Display Screen Equipment (DSE)
• TT-7-12 Preventing Slips and Trips
• TT-7-13 Electrical Safety
• TT-7-09 Fire Safety