| File Reference : | TT-7-04 Accident and Incident Reporting |
| Date File Updated | 05-10-26 |
| Category | Training Talks | Tags: ISO 45001, 6.1, 8.1, 8.2, IMS1 7.1, IMS1 7.2, IMS1 7.3 |
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Accident records are only useful when every incident and near miss is reported. The talk record shows staff were told how and why, and the guidance covers investigation for whoever leads it.
This training talk is supplied in fully editable MS Word format, prepared using the F-Q7 Training Talk Attendance Record form template. All text is in Calibri font for improved readability.
The following document labelling is included in the footer:
- Talk number and title
- Information-classification
- Version
- Page number / total pages
Further guidance on accident and incident reporting:
Download this training talk with your company name and logo already added!
Document Preparation is included with the alphaZ subscription.
This file is included in the alphaZ subscription. The training talk is also included in the ISO 45001 Toolkit and the integrated toolkits that include it.
If you'd like hands-on help setting up accident and incident records and the investigation forms that go with them, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.
Accident and Incident Reporting Training Talk
A training talk on accident and incident reporting for all staff - making the area safe, reporting accidents, incidents and near misses, and how investigations lead to corrective action. It is a one-page attendance record with the talk description already filled in, and it refers to the guidance document to run the talk from.
The Talk and the Documents It Refers To
- TT-7-04 Accident and Incident Reporting - the attendance record, with the topic and talk description ready to use and a signature line for each attendee
- GG-7-04 Accident and Incident Reporting - the guidance document the talk is based on, to prepare from and to issue to staff afterwards
Talk Description
- Making the area safe first, before any investigation
- Reporting every accident, incident, near miss and work-related ill health
- Injuries, diseases and dangerous occurrences that must be reported to the authorities
- Time off work after an accident, and accidents to members of the public
- Investigating accidents and incidents, and finding the cause
- Corrective action, and sharing what has been learned
Running the Talk
Read through the guidance beforehand, talk the points through with the team, then have everyone sign the record. Keep the signed record as evidence that the briefing took place and who received it.
Why Near Misses Are Reported Too
A near miss is the same chain of events as an accident, without the injury. The talk asks for near misses to be reported so that the cause can be found and fixed before someone is hurt.
Adapting the Talk
The record and the guidance are both fully editable, so add how incidents are reported on your site, where the accident book or reporting form is kept, and the names of your first aiders and the person who investigates. Update the talk description if you cover extra points.
Keeping the Training Record
File the signed record with your training records, or log the talk against each attendee in a training matrix, so you can show who has been briefed and when.
Who Is It For?
All staff, including supervisors who record and investigate incidents. It works at induction, as a refresher and after an accident or near miss on site.
Included in the ISO 45001 Toolkit
This training talk is part of the ISO 45001 Toolkit, and is included in the integrated toolkits that include it.
Delivering Talks Regularly
Short, regular talks keep health and safety in front of people. Run this one alongside the other health and safety training talks to build awareness one topic at a time.
Related Training Talks
Other training talks that work alongside this one:
- TT-7-03 Completing a Risk Assessment
- TT-7-16 General Safety Guidance
- TT-7-12 Preventing Slips and Trips
Would you rather we prepared it for you?
A day of remote support can take the risk assessments you already have, move them into one consistent format with the same scoring throughout, and build your hazard register from them, so the hazards your talks cover are backed by a current assessment.
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- TT-7-04 Accident Incident Reporting Word, 31 KB
