RA-HS46 Use of In-vehicle Technology When Driving
| File Reference : | RA-HS46 Use of in-vehicle technology when driving |
This example risk assessment has been prepared using the
F-HS20 General Risk Assessment form template - a purpose-built template designed to focus entirely on what matters: identifying hazards, rating risk and recording controls, without any unnecessary fields getting in the way.
The file is supplied in fully editable MS Word format and can be easily customised and saved to Google Docs format if required. The document uses pre-defined style formatting throughout with styles to match the risk-ratings which are input using select boxes pre-populated with all possible risk ratings. All text is in Calibri font for improved readability.
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In-Vehicle Technology and Driving Distraction Risk Assessment
This fully completed in-vehicle technology and driving distraction risk assessment example has been prepared by a qualified health and safety professional. It covers a typical range of hazards, risks and associated control measures for the use of mobile phones, navigation systems, dispatch computers and other in-vehicle technology that may distract a driver and can be used as a starting point when developing your own risk assessment documentation.
What Does This In-Vehicle Technology Risk Assessment Cover?
This risk assessment identifies the key hazards associated with in-vehicle technology and driving distraction including;
- Driver distraction from in-vehicle technology — driver attention diverted from the road by mobile phones, satellite navigation, dispatch computers or other in-cab technology, significantly increasing collision risk
- Manager pressure to respond while driving — managers expecting immediate response to calls, messages or tasks while employees are driving, normalising distracted driving as a workplace culture
Each hazard includes an inherent risk rating of Substantial, and a comprehensive listing of applicable control measures covering areas such as;
- Company mobile phone policy prohibiting handheld use while driving; policy communicated, signed and enforced
- Satellite navigation programmed before setting off; not adjusted whilst driving
- In-cab dispatch computers configured to minimise driver interaction while moving; alerts only when stationary
- Managers do not call or message drivers while driving; voicemail used; calls returned when safely stopped
- In-vehicle distraction included in driver induction and refresher training; incidents investigated
A residual risk rating is then assigned to each hazard, demonstrating how effective risk management reduces overall risk to a tolerable level.
A Professional, Easy-to-Use Risk Assessment Template
This document uses colour-coded header styles matched to risk ratings, making it quick to read and easy to communicate during toolbox talks and worker training. A built-in risk rating matrix supports consistent evaluation of likelihood and consequence, and hazard pictograms using internationally recognised ISO warning symbols are included alongside relevant hazard entries — improving clarity and helping to highlight risks and mandatory controls.
The result is a completed risk assessment that looks professional, reads clearly, and demonstrates a structured and effective approach to risk management.
Who Is This Risk Assessment Template Suitable For?
This in-vehicle technology and driving distraction risk assessment template is suitable for health and safety advisers, fleet managers, transport supervisors and any employer with a duty to assess risks associated with mobile phone and technology use while driving. It can be implemented as a standalone document or as part of a broader occupational health and safety management system aligned with ISO 45001.
Note: This example risk assessment is supplied for use as guidance only and should be reviewed and completed by a competent person.