This form allows you to capture the relevant details of any job variations, including additional labour required/material required and client approval.

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This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
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• Form number and title
• Information-classification
• Version
• Page number / total pages

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Further Reading

Further guidance on job variations and customer requirements:

• Requirements for Products and Services (Clause 8.2)
• Quality Management Systems Explained
• Controlling Production and Service Delivery Under ISO 9001

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Job Variation Template

A job variation form for recording and agreeing additional work outside the original scope - a description of the variation, the additional labour and materials, any extended completion date, and the customer's signed confirmation that it is extra work to be added. It keeps changes to a job clear and agreed.

A quality management system aligned with ISO 9001 expects changes to requirements to be controlled and agreed with the customer (clause 8.2). Capturing and signing off a variation before the work is done protects both sides and keeps the job under control.

Built for Controlled Changes to a Job

The form captures what a variation needs to be agreed:

• The customer, job number and date
• A description of the variation or additional work
• The additional labour hours and additional materials
• Any extended completion date and the customer's signed approval

What's Included in this Job Variation

The form is set out as a single variation:

• Job header - customer, job number and date
• Variation description - the additional work outside the agreed scope
• Additional labour and materials - hours and descriptions of extra labour, and quantities and descriptions of extra materials
• Client approval - extended completion date if relevant, and the customer's signature confirming the extra work

Who Needs a Job Variation?

Any organisation that carries out work to an agreed scope and needs to record and agree changes with the customer - fabricators, engineers, installers, trades and service businesses. It suits businesses working to ISO 9001.

Pairs with the Job Card

Where the original work is recorded on a job card, the F-Q57 Job Card and this variation form together give the full picture of what was agreed and what was added.