F-Q30 Folder Filing Overview
| File Reference : | F-Q30 Folder Filing Overview |
This is an overview document for locations of folders within a management system, contents of each folder can also be added.
This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Form number and title
- Information-classification
- Version
- Page number / total pages
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Further guidance on documented information and filing:
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Folder Filing Overview Template
A folder filing overview for mapping how your documents and records are organised - the folder structure, what each folder and sub-folder contains, where it is located and who can access it. It gives you a documented picture of your filing so anyone can find what they need.
ISO 9001 requires documented information to be controlled - available where needed and properly organised (clause 7.5). This overview gives you a simple map of your filing structure and supports that control, whether your records are on paper or on a shared drive.
Built for Controlled Documented Information
The overview captures what a filing map needs, supporting clause 7.5:
- The folder structure and what each folder contains
- Sub-folders and their contents
- Where each folder is located
- Access permissions and any notes
What's Included in this Folder Filing Overview
The form is set out to map your filing in one place:
- Structure overview - a list of folders and sub-folders with their contents
- Folder detail - folder name, location, access permissions and notes
Who Needs a Folder Filing Overview?
Any organisation with documents and records to organise benefits from a filing map, especially as it grows or brings new people on. It suits any business wanting controlled, findable documented information under ISO 9001 and every ISO management system.