When I audit purchasing, what I look for is evidence that suppliers are actually appraised rather than just used - this simple record shows each supplier, what they provide and how they have been assessed over time.

Effective Form Templates

This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Form number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested form templates. No junk, jargon or unnecessary fields. Simple and usable form templates developed over 25 years through practical use in the real world. No AI generated nonsense here!

Further Reading

Further guidance on supplier appraisal and purchasing control:

• Control of External Providers (ISO 9001 Clause 8.4)
• Purchasing and Supplier Management
• Quality Management Systems Explained

Logo Update Service *

Download this form template with your company name and logo already added!
Document Preparation available with all document toolkits.

How to Download

To get access to this file please click on Add to Cart to purchase for immediate download. If you have an alphaZ Subscription just click on Download Files to view all the files available to download. This form is also included in the ISO 9001 Toolkit and every alphaZ ISO toolkit that covers quality management, so the toolkit route gives you this file plus everything else you need in one download.

Need Help Implementing?

If you'd like hands-on help setting up your supplier appraisal and purchasing controls, or your wider quality management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

Supplier Appraisal Template

A running supplier appraisal record listing each supplier, the products or services they provide, the appraisal outcome and the date first appraised, with space for details. One sheet gives you an at-a-glance view of who you buy from and how they have been assessed.

ISO 9001 clause 8.4 requires organisations to control externally provided processes, products and services, and to evaluate and select suppliers against defined criteria. This record is a straightforward way to evidence that ongoing appraisal.

Built for ISO 9001 Clause 8.4

The record captures the supplier-control evidence an auditor expects:

• Each supplier and the products or services they supply
• The appraisal outcome for the supplier
• The date the supplier was first appraised
• Space for details supporting the appraisal

What's Included in this Supplier Appraisal

The form is set out as a single appraisal register:

• Supplier - the name of each supplier
• Products / services supplied - what the supplier provides
• Appraisal - the outcome of the appraisal
• Date - initial - when the supplier was first appraised, with space for details

Who Needs a Supplier Appraisal?

Any organisation that buys in products or services and needs to show its suppliers are controlled and appraised. It suits small and medium businesses working to ISO 9001 that want a light-touch but auditable record of supplier evaluation.

Pairs with the Purchase Order Form

Appraised suppliers are then ordered from in a controlled way. Use the F-Q50 Purchase Order Form alongside the appraisal record to keep purchasing tidy end to end.