Forms for recording that workers have been issued information such as policies or procedures and that they have read and understood them can be very useful in business.These forms can also be adapted for company-specific checks.

Effective Form Templates

This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Form number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested form templates. No junk, jargon or unnecessary fields. Simple and usable form templates developed over 25 years through practical use in the real world.

Further Reading

Further guidance on awareness and understanding:

• Awareness of the Management System
• Competence and Training
• Consultation with Workers on Health and Safety

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How to Download

This file is included in the alphaZ subscription. This form is also included in the ISO 9001 Toolkit and every alphaZ ISO toolkit that covers managing people, so the toolkit route gives you this file plus everything else you need in one download.

Need Help Implementing?

If you'd like hands-on help setting up your awareness and read-and-understood records, or your wider management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

Worker Read and Understood Template

A worker read and understood form for recording that an employee has received, read and understood the documents that apply to them - the management system, policies and handbooks, risk assessments, method statements, safe operating procedures and company rules. Each item is ticked as received and the worker signs a declaration.

Awareness is a requirement of every management system - people have to know the policies and procedures that apply to them, not just be handed them. This form gives you documented proof that key documents were received, read and understood.

Built for Awareness Evidence

The form captures what an awareness record needs:

• The management system, policies and handbooks issued
• Risk assessments, method statements and safe operating procedures
• Site and company rules and procedures
• A signed declaration that everything indicated was received, read and understood

What's Included in this Worker Read and Understood Form

The form is set out so a full set of documents can be confirmed in one place:

• Employee details - name, position and who completed the review
• Items issued - management system, policies, handbooks, risk assessments, method statements, procedures and rules, each ticked as received and reviewed
• Comments / notes - space for any notes
• Declaration - the worker's signature and date confirming they have read and understood the items

Who Needs a Worker Read and Understood Form?

Any organisation that needs to show its people are aware of the policies and procedures that apply to them. It suits any workplace, and supports the awareness and competence requirements of ISO 9001, ISO 45001 and every ISO management system.

Included in Every alphaZ ISO Toolkit

This form (V1) is part of the ISO 9001 Toolkit and, because awareness is a requirement of every standard, is included in every alphaZ ISO toolkit (with the exception of ISO 22458). 

Pairs with the Training Talk Attendance Record

Where awareness is delivered through a briefing rather than issued documents, record it on the F-Q7 Training Talk Attendance Record.