F-HR17 Employee Screening Details
| File Reference : | F-HR17 Employee Screening Details |
Pre-employment screening is where a lot of risk is caught or missed, this form can help you keep a consistent record of what was checked. This form collects information on employees - identity, history, qualifications and background checks.
This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Form number and title
- Information-classification
- Version
- Page number / total pages
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Further guidance on recruitment, screening and data protection:
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Employee Screening Form Template
An employee screening form for gathering the detail you need to vet a new starter - personal and identity details, address and employment history, qualifications, driving and medical information, and criminal convictions. It gives you a single, structured record to support right-to-work and background checks.
Screening collects a lot of personal, and some special-category, data, so the form is built to be handled carefully under the UK GDPR. Used consistently, it gives you the vetting record an effective management system should have.
Two Versions in One Download
The download includes two versions of the form, so you can match the depth of screening to the role:
- F-HR17A - the standard screening form: personal and identity details, addresses, employment history, qualifications, driving history and criminal convictions
- F-HR17B - the same form with an added medical questionnaire section for roles where health screening is appropriate
Built for Thorough, Consistent Vetting
The form captures the detail a proper screening record needs:
- Personal and identity details, including name history and identification
- References (if required)
- Current and previous addresses, and full employment history
- Academic and vocational qualifications
- Driving history, medical information and any unspent criminal convictions or bankruptcy
What's Included in this Employee Screening Form
The form is set out in numbered sections so a full screening record can be completed in one place:
- Personal details - name and name history, additional details and identification
- Address and employment history - current and previous addresses and past employers
- Qualifications - academic and vocational qualifications achieved
- Driving, health and convictions - driving history, medical information, criminal convictions and bankruptcy, plus a medical questionnaire in F-HR17B
Who Needs an Employee Screening Form?
Any employer that vets new starters - especially for roles involving trust, driving, finance or vulnerable people - needs a consistent screening record. It suits any business that carries out background checks, and supports the creation of recruitment records. Treat the completed form as confidential personal data.
Pairs with the Employee Screening Checklist
The detail you gather here is best tracked with the F-HR18 Employee Screening Checklist - a checklist that records which identity, right-to-work and background checks have actually been completed.