F-IMS20 Document Register
F-IMS20 Document Register
File Reference : F-IMS20 Document Register
Date File Updated 14-05-24
File Format MS Word
No. of files 1
Category IMS Registers
Tags: ISO 9001, ISO 14001, ISO 45001, ISO 27001, 4.4.2, 7.5, 8.1, 8.5.6

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Document control is an important aspect of the ISO standards. 

This register can help you keep of the versions, description, storage location and retention period. Keeping a record of the information you have stored is also relevant for GDPR. 

Document register which can be used to list details of;

1. Company records held, where held how long retained and summary of information security controls required for protected and personal data.
Records and paperwork retained by the company including company files any documents supplied by interested parties any records relating to the Integrated Management System.

2. Register of key documents generated or controlled by the company including a summary of company Policies, Form Templates, Registers and other key files.

3. Updates to any key documents or files.

V2 - Includes a more detailed breakdown of documentation such as file types. 

ISO Consultant

When setting up the Document Register it is possible to avoid having to list every form and every policy by simply listing on the register where these are filed and if the policies / forms are all correctly numbered and stored in the same folder, i.e. with number in the filename, then can show this to an auditor as the document register.
Some companies may find it useful to have a comprehensive register listing every policy and every form but this can become difficult and time-consuming to maintain and a potential for non-conformances if not kept up to date.
ISO Auditor

Although there is no specific ISO requirement that states a document register is necessary there are various requirements relating to the distribution, storage, preservation of documented information as well as control of changes.
There is also a requirement to identify and control external documentation and a requirement to ensure any documentation required as evidence of conformity is protected from unintended alteration.
A document register can be used to evidence a lot of these requirements. Some old-fashioned auditors may expect to see a listing of all documents but this can be achieved using software and other solutions for managing documents and a detailed listing may just be duplication.

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