F-Q9 Supplier Appraisal Form
| File Reference : | F-Q9 Supplier Appraisal Form |
Send this form to a new supplier or contractor and you get their certifications, insurance, enforcement history and compliance confirmations back in one place before you approve them.
This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
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Further guidance on supplier and contractor management:
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Supplier and Contractor Appraisal Form Template
The Supplier and Contractor Appraisal Form gathers the information you need to approve a supplier or contractor. The supplier completes their company and contact details, the products or services to be provided, certifications, memberships, licences and insurance, any enforcement action or significant incidents in the past five years, and confirmation of compliance across health and safety, labour standards, equal opportunities and anti-bribery. An office section records who assessed the supplier, the date, whether to add them to the key suppliers list and any comments.
It supports ISO 9001 clause 8.4 on the control of externally provided processes, products and services, and the due diligence checks in ISO 37001 clause 8.2.
Built for Supplier Approval and Due Diligence
The form gives you a consistent basis for deciding which suppliers and contractors to approve.
- Collects evidence of ISO certification, professional memberships, licences and insurance, with copies attached.
- Asks about health and safety, environmental and information security enforcement action or significant incidents.
- Gets confirmation of compliance on health and safety, labour standards and modern slavery, equal opportunities and safeguarding, and anti-bribery and fraud.
- Records the assessment and whether the supplier is added to the key suppliers list.
What's Included in this Supplier Appraisal Form
The sections below follow the layout of the form.
- General Details - company name, address, postcode, telephone, email, web, contact name and the products or services to be provided.
- Certification - management system or other certification held, such as ISO 9001, ISO 14001, ISO 45001 or ISO 27001, with copies of certificates.
- Memberships - professional bodies and associations.
- Licences - licences held, with copies.
- Insurance - a summary of insurance cover and a copy of the current insurance certificate.
- Enforcement - any health and safety convictions or notices, environmental convictions, significant incidents or notices, and significant data breaches or information security enforcement, in the past five years or pending, with details.
- Legislative Compliance - confirmation of compliance on health and safety at work; labour standards, modern slavery, minimum wage, human trafficking and preventing illegal working; equal opportunities, diversity and inclusion and protecting children and vulnerable adults; and anti-bribery and corruption, hospitality and gifts, tax evasion, criminal finances and counterfeit and fraudulent items.
- For Office Purposes Only - assessed by, date, whether to add to the key suppliers list, and comments or notes.
Who Needs a Supplier Appraisal Form?
Any business that buys in products, services or subcontracted work and wants to check suppliers before relying on them. Purchasing, quality and office managers send it to new suppliers and contractors, or reissue it to existing ones at review, and it suits ISO 9001, ISO 14001, ISO 45001, ISO 27001 and ISO 37001 systems.
Included in the ISO 9001 Toolkit
This form is part of the ISO 9001 Toolkit - the forms, registers, procedures and guidance for running a management system in one download - and is included in every alphaZ ISO toolkit that covers quality and supplier management.