If a disciplinary is ever challenged, it comes down to what you wrote down at the time. This record captures the performance notes, the action taken and the hearings, so the trail is complete and dated.

Effective Form Templates

This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Form number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested form templates. No junk, jargon or unnecessary fields. Simple and usable form templates developed over 25 years through practical use in the real world.

Further Reading

Further guidance on disciplinary and grievance procedures:

• Disciplinary and Grievance Procedures
• Personnel Records and Data Protection

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Download this form template with your company name and logo already added!
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How to Download

This file is included in the alphaZ subscription. This form is also included in the ISO 9001 Toolkit, and in every alphaZ ISO toolkit that covers managing people, so the toolkit route gives you this file plus everything else you need in one download.

Need Help Implementing?

If you'd like hands-on help setting up your disciplinary process and records, or your wider management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

Employee Disciplinary Record Template

An employee disciplinary record for keeping a clear, dated account of performance concerns, disciplinary action and any hearings or meetings. It gives you one place to record what happened, what action was taken and how any follow-up or appeal was handled.

A fair disciplinary process depends on a complete, contemporaneous record, and this form gives you that. It also provides the kind of documented people-management record a management system aligned with ISO 9001 expects you to keep.

Built for a Defensible Record

The form captures what a disciplinary record needs to stand up:

• A performance record with dated notes
• A record of disciplinary action - date, type of action and details
• Details of any follow-up or appeal
• A record of disciplinary hearings or meetings, with reason, date, attendees and notes

What's Included in this Employee Disciplinary Record

The form is set out so a case can be recorded in one place:

• Employee details - name, date, job title and line manager
• Performance record - dated notes on the concern
• Disciplinary action - date, type of action, details and any follow-up or appeal
• Hearings and meetings - reason, date, attendees and notes

Who Needs an Employee Disciplinary Record?

Any employer that may need to manage conduct or performance needs a consistent, dated disciplinary record. It suits any small or growing business that wants a fair, defensible process, and supports people-management records.

Pairs with the Grievance Report Form

Disciplinary and grievance are two halves of a fair people process, so this record pairs with the F-HR10 Grievance Report for the other side of the paperwork.