Getting someone started properly comes down to two documents - a clear offer and a written contract. This download gives you both, in plain language and ready to complete.

Effective Form Templates

This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Form number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested form templates. No junk, jargon or unnecessary fields. Simple and usable form templates developed over 25 years through practical use in the real world. No AI generated nonsense here!

Further Reading

Further guidance on contracts, recruitment and induction:

• Contracts, Policies and Working Time
• Recruitment and Selection
• Induction of New Starters

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How to Download

To get access to this file please click on Add to Cart to purchase for immediate download. If you have an alphaZ Subscription just click on Download Files to view all the files available to download. These documents are also included in the ISO 9001 Toolkit, and in every alphaZ ISO toolkit that covers managing people, so the toolkit route gives you this file plus everything else you need in one download.

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If you'd like hands-on help setting up your recruitment and onboarding paperwork, or your wider management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

Employment Letter and Contract Template

A job offer letter and a written employment contract, supplied together so you can take a new starter from offer to signed terms. The letter makes the offer and its conditions; the contract sets out the terms of employment in full.

Employees are entitled to a written statement of their main employment terms, and getting the offer and contract right from the start avoids problems later. These documents give you a clear, professional basis for employment and a record a management system aligned with ISO 9001 expects you to keep for your people.

Two Documents in One Download

The download includes both documents you need to bring someone on board:

• F-HR15A Employment Letter - a job offer letter setting out the position, salary, type of role, start date and the conditions the offer is subject to
• F-HR15B Employment Contract - a written contract of employment covering job title and duties, place of work, hours, pay, holiday and the other main terms

Built for Clear Employment Terms

Together the documents give you what a proper start needs:

• A clear, conditional job offer the candidate can accept
• A written statement of the main terms of employment
• Placeholders for the details you set - position, pay, hours, location and start date
• A professional, consistent basis for every new hire

What's Included in this Employment Letter and Contract

The two documents cover the offer and the terms:

• Offer letter - position, salary or rate, type of role, start date, probation and the conditions the offer is subject to
• Employment contract - job title and duties, place of work, hours, pay, holiday entitlement and the main terms of employment

Who Needs an Employment Letter and Contract?

Any employer taking on staff needs to make a clear offer and issue written terms. It suits any small or growing business that wants professional, consistent onboarding paperwork, and supports the creation of people-management records.