Knowing who is in the building matters - for security, for fire evacuation, for simply keeping track. This register records every visitor on and off the premises, so you always know who is on site and when they left.

Effective Form Templates

This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Form number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested form templates. No junk, jargon or unnecessary fields. Simple and usable form templates developed over 25 years through practical use in the real world. No AI generated nonsense here!

Further Reading

Further guidance on managing visitors and premises:

• Managing Visitors and Contractors
• Managing Office Premises
• Managing Health and Safety at Work

Logo Update Service *

Download this form template with your company name and logo already added!
Document Preparation available with all document toolkits.

How to Download

To get access to this file please click on Add to Cart to purchase for immediate download. If you have an alphaZ Subscription just click on Download Files to view all the files available to download. This form is also included in the ISO 45001 Toolkit and every alphaZ ISO toolkit that covers health and safety and premises management, so the toolkit route gives you this file plus everything else you need in one download.

Need Help Implementing?

If you'd like hands-on help setting up your visitor register, or your wider health and safety management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

Visitor Sign-In / Out Register Template

A visitor register for recording everyone who visits the premises. Each visitor signs in and out with their name, company, reason for the visit, date and the time in and out, giving you a running record of who is on site.

Knowing who is on the premises supports fire evacuation, security and the duty to keep visitors safe, and underpins a health and safety management system aligned with ISO 45001. A simple sign-in and out register gives you that record.

Built for Premises Safety and ISO 45001

The register gives you what visitor management needs:

• A record of every visitor to the premises
• The visitor company and reason for the visit
• The date and time in and out for each visitor
• A running view of who is on site at any time

What's Included in this Visitor Sign-In / Out Register

The register is a simple, repeatable table:

• Register header - the premises address
• Visitor entries - name, company, reason for visit, date, time in and time out for each visitor

Who Needs a Visitor Sign-In / Out Register?

Any organisation with premises that receives visitors - offices, workshops, studios, sites - and needs to know who is in the building. It suits smaller businesses managing premises without a dedicated reception or security team, and anyone maintaining a health and safety management system aligned with ISO 45001.

Pairs with the Premises Safety Compliance Checklist

A visitor register is one part of keeping premises safe, so it pairs with the F-Q107 Premises Safety Compliance Checklist, which reviews health and safety, equipment, security and emergency arrangements at the premises.