This policy procedure sets out how vibration risks are identified and controlled, how health surveillance and records are managed, and how the arrangements are monitored and reviewed.

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This policy template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Policy number and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested policy templates. No junk, jargon or unnecessary content. Simple and usable policy templates developed over 25 years through practical use in the real world.

Further Reading

Further guidance on hand-arm vibration:

• Vibration at Work
• Noise at Work
• Risk Assessment
• Health and Safety knowledge base

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Hand-Arm Vibration Policy Procedure Template

The Hand-Arm Vibration Policy Procedure is a Word template that sets out how a business manages exposure to hand-arm vibration (HAV) at work. It covers identifying and assessing the risk before work starts, control measures, health surveillance and training, the records to keep, monitoring and review, and a guidance box giving the daily exposure action and limit values.

It has Title, File Location, Issue No, Issue Date, Controlled By and Approved By fields, an Amendment Record and a Business Use information classification in the footer, and a scope section for the business to complete with the operations, work areas and workers it covers.

What the Policy Covers

• Amendment record, summary, scope and applicability - the control note on amendments, the purpose of the policy, a scope to complete with the operations and workers covered, and who must follow it
• Identification and assessment of risk - identifying equipment and tasks that expose workers to vibration, and a risk assessment before work using duration and vibration data
• Control measures - training, an equipment register or labels with vibration levels and safe operating times, low vibration tools, job rotation, maintenance, PPE, timers and reporting discomfort
• Health surveillance - enrolling at risk workers in health surveillance, training on risks and symptoms, and the screening, usage and manufacturer records to keep
• Monitoring and review - supervisors checking controls and reviewing procedures annually or after incidents, and extra controls when the volume of equipment use changes
• Guidance box - points for ongoing safe use, including health surveillance at or above the action value and the daily exposure action and limit values

Built for Managing Vibration Exposure

• A risk assessment before work starts, using equipment type, duration of use and manufacturer or recorded vibration data
• Vibrating equipment listed on a register or labelled with its vibration level and maximum safe operating time
• Health surveillance for workers identified as at risk, with screening records kept
• Records of how long each person uses vibrating equipment on certain tasks
• Annual review by supervisors, and a review after any incident or change in equipment or process

Who Needs a Hand-Arm Vibration Policy Procedure?

Any business whose workers use vibrating tools or equipment, and the supervisors responsible for planning that work, controlling exposure and keeping surveillance and usage records.

Using the Policy

Complete the scope with the operations, work areas and workers it covers, and edit the control measures and records to match the equipment you use. Name the person in the Controlled By field, give it top level approval and brief operatives and supervisors.

Related Documents

GG-7-25 Hand-Arm Vibration Guidance gives further guidance on hand-arm vibration to support the training the policy requires.

Records Kept for Vibration Work

The procedure lists the records to keep, including a screening form detailing any hand and arm medical issues and prior exposure to vibrating equipment, records of how long individuals use vibrating equipment on certain tasks, and manufacturer data on maximum safe operating times.