This policy procedure sets out company and worker health and safety duties and the arrangements for incidents, equipment, hazardous substances, work at height, fire and other workplace hazards.
This policy template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Policy number and title
- Information-classification
- Version
- Page number / total pages
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Health and Safety Policy Procedure Template
The Health and Safety Policy Procedure is a Word template that sets out the responsibilities that come with an occupational health and safety management system. It covers company obligations, first aid, worker responsibilities, incident reporting and investigation, and procedures for visitors, lone working, PPE, work equipment, risk assessment, manual handling, hazardous substances, work at height, electrical safety, noise, asbestos, display screen equipment, offices and fire.
It describes an occupational health and safety management system that follows ISO 45001 and forms part of an integrated management system. Title, File Location, Issue No, Issue Date, Controlled By and Approved By fields, an Amendment Record and a Business Use footer classification support document control.
What the Policy Covers
- Amendment record, summary, scope and applicability - the purpose of the policy, its scope of the responsibilities within the health and safety management system, and who it applies to
- Health and safety management and company obligations - the ISO 45001 based management system, the duties the company takes on, first aider appointments and the smoke free workplace
- Worker responsibilities - working practices, signs and notices, housekeeping, protective equipment, reporting accidents and near misses, health and horseplay, and breach of requirements
- Incident reporting and investigation - definitions of accident and near miss, investigating and recording incidents, reportable incidents, root cause review and keeping records for seven years
- Visitors, lone working and pregnant workers - accompanying visitors and contractors, lone working and protection from violence, and maternity health assessments with reasonable adjustments
- PPE, work equipment and risk assessment - selecting and maintaining PPE, provision and safe use of work equipment, machine guarding, hazard identification and method statements
- Specific workplace hazards - manual handling, safety signage, hazardous substances, work at height, slips and trips, electrical safety, lifting operations, noise, asbestos and display screen equipment
- Office and fire safety - office duties for the company and employees, discovering a fire, firefighting equipment, fire drills, evacuation, returning to work and where to find further information
Built for an ISO 45001 Safety System
- Every accident, incident and near miss investigated, documented and reviewed by the health and safety lead
- Investigation records kept for at least seven years and summarised for management review
- Asbestos presumed present unless there is strong evidence otherwise, with a record of materials and a plan to manage them
- Thorough inspection of lifting equipment before first use, after installation and where conditions cause deterioration
- A fire drill and emergency evacuation completed and logged at least once a year
Who Needs a Health and Safety Policy Procedure?
Businesses that want one procedure setting out health and safety duties and arrangements across their workplace, including those working to ISO 45001. It is used by the health and safety lead, managers, first aiders and every worker who needs to know the rules.
How the Policy Fits Together
Accidents, incidents and near misses are recorded on the F-HS13 Accident Report Form, F-HS6 Near Miss Reporting Form or F-Q10 Significant Problem, Incident and Complaint Form as appropriate, with any resulting actions logged on the ER1 Issues Actions Register.
Using the Policy
Edit the arrangements to match your own, such as who leads on health and safety, your first aiders and smoking areas, lone working arrangements and which hazard sections apply to your work. Name the person responsible in the Controlled By field, give it top level approval and brief every worker on their responsibilities.
Related Documents
The PP-7-100 Health and Safety Policy Procedure offers an alternative health and safety policy procedure that also covers welfare, consultation and occupational health, and the GG-7-16 General Safety Guidance and TT-7-16 General Safety Training Talk help brief workers on general safety.
Would you rather we prepared it for you?
A day of remote support can take the risk assessments you already have, move them into one consistent format with the same scoring throughout, and build your hazard register from them, so the hazards this policy covers are backed by a current assessment.
Risk Assessment Reformatting and Hazard Register