A gap analysis set that compares existing systems with each section of the IMS1 manual, recording what is already in place and the action needed to close any gaps.

Effective Implementation Checklists

These checklists are supplied in fully editable MS Word format and can be easily customised and edited. The documents use pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:

• Checklist name and title
• Information-classification
• Version
• Page number / total pages

alphaZ documents - beautifully designed, tried and tested checklists. No junk, jargon or unnecessary content. Simple and usable checklists developed over 25 years through practical use in the real world.

Further Reading

Further guidance on gap analysis and setting up an IMS:

• Gap Analysis
• Setting Up a Management System
• Integrated Management Systems
• Management Systems knowledge base

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How to Download

To get access to these files please click on Add to Cart to purchase for immediate download. If you have an alphaZ Subscription just click on Download Files to view all the files available to download. These checklists are also included in the ISO 9001, ISO 14001, ISO 45001, ISO 27001, ISO 22301 and ISO 37001 toolkits, including the integrated toolkits that combine them, so the toolkit route gives you these files plus everything else you need in one download.

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If you'd like hands-on help carrying out a gap analysis and planning your IMS, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.

IMS Gap Analysis Checklists

The I-C IMS Gap Analysis Checklists are short Word checklists for reviewing an organisation's existing systems against the IMS1 manual. Each row sets out what needs to be in place, with columns to record what is already in place and any gaps with the action needed to close them. The main checklist covers sections 1 to 5, and separate checklists cover section 6 Environmental Management, section 7 Health & Safety Management and section 8 Information Security Management.

Sections 1 to 5 cover the requirements common to the ISO management system standards and ISO 9001, while sections 6, 7 and 8 add the requirements of ISO 14001, ISO 45001 and ISO 27001. Existing systems and documents found during the review can be referred to in IMS1 instead of the supplied text.

Four Checklists in One Download

Use the main checklist for every IMS, and add the section checklists for the standards covered.

• I-C IMS Gap Analysis - sections 1 to 5: the integrated management system, leadership and planning, resources and support, operational processes, and monitoring, evaluation and improvement
• I-C IMS Gap Analysis - Section 6 - environmental management, for ISO 14001
• I-C IMS Gap Analysis - Section 7 - health and safety management, for ISO 45001
• I-C IMS Gap Analysis - Section 8 - information security management, for ISO 27001

What's Included in the Checklists

• Section 1 - Integrated Management System - scope, context, interested parties, values, processes, documents, records and legal compliance
• Section 2 - Leadership, Commitment and Planning - policies, objectives, responsibilities, the organisational chart, management review, risks and opportunities, and business continuity
• Section 3 - Resource Management and Support - resources and people, competence, awareness, knowledge, equipment and premises, measuring equipment, the work environment and communication
• Section 4 - Operational Processes - enquiries and sales, key suppliers, purchasing, sub-contractors, operations, inspection and release, identification and preservation, post-delivery, property, change and design
• Section 5 - Monitoring, Evaluation and Improvement - customer satisfaction, problems and complaints, internal audits, monitoring and analysis, and continual improvement
• Section 6 - Environmental Management - environmental policy, compliance obligations, life cycle, awareness and communication, aspects and controls, risks, opportunities and objectives, performance, emergencies, operational control and external providers
• Section 7 - Health & Safety Management - policy, leadership, objectives, consultation and participation, reporting concerns, emergencies, stress and wellbeing, legal requirements, performance, training, protective equipment, incidents, hazards and risks, change, inspections and contractors
• Section 8 - Information Security Management - the information security management system and Statement of Applicability, policies, awareness, objectives, access, information assets, backup and continuity, incidents, suppliers, software, IT equipment, physical security, risk assessment and performance

Who Needs an IMS Gap Analysis?

The checklists are for business owners, managers and IMS Leads starting out on ISO certification, or adding a standard to an existing system. They suit small and medium-sized businesses that already have ways of working in place and want to see quickly what is missing before setting up the IMS1 manual, rather than starting from a blank page.

Included in the ISO 9001, ISO 14001, ISO 45001, ISO 27001, ISO 22301 and ISO 37001 Toolkits

These checklists are part of the ISO 9001, ISO 14001, ISO 45001, ISO 27001, ISO 22301 and ISO 37001 toolkits, including the integrated toolkits that combine them.

Using the Checklists

Start with the sections 1 to 5 checklist, then add the section 6, 7 or 8 checklist for each additional standard covered. For each row, note the systems and documents already in use and any gap with the action needed. The completed checklists then guide the work on the manual and the actions to put it in place.

Pairs with the IMS1 and Implementation Checklists

Once the gaps are known, I-C-IMS1 Manual Checklists covers completing the IMS1 manual, with IMS1 Guidance explaining how to complete each section, and I-C-IMS Implementation Checklists covers putting the system into practice before the certification audit.