F-Q4 Staff Induction Record
| File Reference : | F-Q4 Staff Induction Record |
A staff induction form that allows you to ensure all new staff have been inducted properly; introduced to company policies, procedures, and all necessary pre-start checks have been carried out.
This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Form number and title
- Information-classification
- Version
- Page number / total pages
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Further guidance on induction and competence:
Download this form template with your company name and logo already added!
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If you'd like hands-on help setting up your induction process and records, or your wider management system, our remote support services provide direct expert input from our team, by the day, by project, or on an ongoing basis.
Staff Induction Record Template
A staff induction record for taking a new starter through everything they need on day one - an overview of the business, personal details and right-to-work checks, contract and rules, company policies and management system, PPE, health and safety and emergency arrangements, and a site tour. Each item is ticked as it is covered and the employee signs to confirm.
A proper induction is how you make sure new people start safely and understand how you work, and a signed record is the evidence that it happened. This form gives you a consistent induction checklist and supports the competence, awareness and health and safety arrangements expected across a management system.
Built for Safe, Consistent Inductions
The record captures what a new starter needs to be taken through:
- Overview of the business and completion of personal details and right-to-work checks
- Contract, terms, hours, holidays, pay and company rules
- Company policies, objectives and management system, plus PPE issued
- Health and safety, fire and emergency arrangements, a site tour and anti-bribery awareness
What's Included in this Staff Induction Record
The form is set out so a full induction can be worked through and signed off in one place:
- Employee details - name, date started, position and who completed the induction
- Induction checklist - business overview, personal details, contract and rules, policies and management system, PPE, health and safety and emergency arrangements, department and premises, and any ID, uniform or equipment issued
- Comments / notes - space to record PPE and equipment issued and any other details
- Employee declaration - the new starter's signature and date confirming the checks are complete
Who Needs a Staff Induction Record?
Any employer taking on staff needs a consistent induction and a record that it was done. It suits any small or growing business, and gives you the people-management and health and safety evidence expected under ISO 9001 and ISO 45001.
Included in the ISO 9001 Toolkit
This form (V1) is part of the ISO 9001 Toolkit - the forms, registers, procedures and guidance for running a management system in one download - and is included in every alphaZ ISO toolkit that covers managing people.
Pairs with the Staff Training Record
Induction is the start of the competence trail, so this record pairs with the F-Q5 Staff Training Record, which then tracks training and renewals for each person.