Update Details: Four new additions to the alphaZ document library. The F-AI forms record how an organisation manages its use of artificial intelligence, built to support compliance with ISO 42001:2023.
ISO 42001 asks for documented information at several points that a general management system form will not cover. These four forms fill those gaps without adding paperwork nobody reads. Each is supplied as a fully editable MS Word template and is available individually.
Artificial Intelligence Forms
- F-AI1 AI System Life Cycle - nine numbered stages recorded for each AI system, from requirements and specification through resources, verification and validation, deployment, operation and monitoring, technical documentation and event logs, to closure
- F-AI2 AI Data Matrix - the data behind an AI system, covering what is required, how it is acquired and selected, the quality it must meet, how provenance is recorded across development life cycles, and the preparation criteria and methods applied
- F-AI3 AI Impact Assessment - the AI system impact assessment required by clause 6.1.4, with a six-question screening section deciding whether a full assessment is needed, then four stages covering use of the system, who is affected, how they are affected including foreseeable misuse, and the controls, residual impact and human oversight
- F-AI4 AI Focus Committee - the committee record for reviewing AI arrangements and systems in use, emerging capabilities and threats, with issues, suggestions and recommended actions. The guidance note is included in the same file
Built for ISO 42001
Each form maps to a specific requirement of the standard. F-AI1 covers the life cycle requirements in clause 8 and the supporting Annex A controls. F-AI2 records the data used in development, including provenance, quality and preparation. F-AI3 is the impact assessment required by clause 6.1.4, which is a separate requirement from the AI risk assessment. F-AI4 provides the review and two-way communication route supporting clauses 7.4 and 9.3.
F-AI3 closes with a decision to proceed, proceed with conditions or not proceed, along with any conditions of use, whether AI use is disclosed to interested parties, the next review date and AI lead approval. It is also the assessment that gives an organisation a defensible reason for not adopting an AI tool.
Files added on the following pages;
F-AI1 AI System Life Cycle
F-AI2 AI Data Matrix
F-AI3 AI Impact Assessment
F-AI4 AI Focus Committee
