When you change something that affects the system - a process, a supplier, a piece of kit - it can be useful to record it formally. This form captures the change and the reason so it can be reviewed before it happens.
This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Form number and title
- Information-classification
- Version
- Page number / total pages
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Further guidance on planning and controlling changes:
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Change Review Form Template
A change review form for capturing a proposed change that affects the management system and the reason behind it, so it can be considered before it is made. It gives you a simple, documented way to plan and control changes rather than making them on the fly.
ISO 9001 requires changes to the management system to be carried out in a planned manner, considering their purpose, consequences and the resources needed (clause 6.3). This form gives you a practical way to record and review a change so it is controlled.
Built for ISO 9001 Planning of Changes
The form captures what a controlled change needs, supporting clause 6.3:
- Who raised the change and when
- A clear description of the suggested change
- The reason for the change
- A record that can be reviewed before the change is made
What's Included in this Change Review Form
The form is a single, focused change record:
- Header - raised by and date
- Details of suggested change - a full description of what is proposed
- Reason for suggested change - why the change is needed
Who Needs a Change Review Form?
Any organisation that changes its processes, suppliers, equipment or system needs a way to plan and control those changes. It suits any business running a management system, and supports the planning of changes required by ISO 9001 and every ISO management system.
Included in Every alphaZ ISO Toolkit
This form is part of the ISO 9001 Toolkit and, because planning of changes is a requirement of every standard, is included in every alphaZ ISO toolkit (with the exception of ISO 22458).
Pairs with the Improvement Request
Changes that come from improvement ideas start on the F-Q16 Improvement Request, so the two forms cover suggested and controlled change together.