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Data protection is simpler than it sounds once you know what personal data you hold. Start with the guidance, fill in one register, write the privacy notice from it, and use the rest of the toolkit as..
The personal data register is the record of processing, and it is the first thing looked at when data protection is reviewed. This one keeps a row per category of data and has room to say where AI too..
Some organisations think about personal data by activity rather than by category, and need to show who is responsible for each one. This register records processing that way, with the impact assessmen..
Some things need eyes on them every day - fire exits clear, walkways clear, spill kits in place. This sheet lets us tick those off daily across the week, so nothing routine gets left.
Effective F..
When something goes wrong on site, nobody should be hunting for who to call. This sheet puts the key people, the first aiders, the utility emergency numbers and the nearest hospital in one place, read..
Bringing in a contractor means taking on their risk too. Before appointing one, this appraisal checks their safety arrangements, certification, insurance and record, so you know they can work safely b..
Appraisals are a good way to assess where your employees are at, and if they are happy, future training needs and an overall review of performance.
Effective Form Templates
This form template is..
Training requests are an opportunity for employees to come forward with any training gaps they think should be filled.
Effective Form Templates
This form template is supplied in fully editable M..
A grievance handled through a clear form and process is one that stands up later. This form captures what the concern is and what the employee wants done, so nothing is lost between raising it and res..
This is a simple form template which allows you to keep a record of qualifications held by one employee, including also any training carried out and dates when the training was completed/due to expire..
A simple staff annual review form which allows you to keep a record of when annual reviews were carried out, with a pre-set checklist including items for personal details, qualifications, contract ter..
We use one of these every time we run a talk - the topic, who gave it and a short description, then everyone signs to say they were there. It is the proof a briefing happened, whether it is a general ..
This is a simple maintenance record form for equipment, which can detail the maintenance checks required, and maintenance carried out alongside the dates it took place.
Effective Form Templates
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A supplier appraisal form can help you assess if a supplier will be suitable for your requirements before using their services. This form can help you check any relevant certifications, memberships, l..
Logging issues, non-conformances and problems is very important for a successful management system. This simple form allows you to capture all of the relevant details to ensure corrective action has b..
Any supplier that handles personal data for you needs a written agreement, and that includes the AI services it uses. This form records what is processed, where, by whom and under what safeguards, wit..
A training review form where training participants can review training they have completed, submit feedback and score out of five on aspects such as how useful the training was, resources, facilities ..
When I audit purchasing, what I look for is evidence that suppliers are actually appraised rather than just used - this simple record shows each supplier, what they provide and how they have been asse..
These vehicle detail sheet forms can be used to record relevant information regarding vehicles, such as a description, registration number, type of fuel, tyre pressure, speed limits, emergency equipme..
Good communication rarely happens by accident - it helps to plan what you will cover and when. This planner lays out communications and training talks across the year by month, with space to record wh..
This form allows for the critical assessment of your suppliers - considering their continuity arrangements and capabilities and allowing an overall continuity score to be added to each supplier.
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Some processing needs thinking through before it starts, and AI tools and software that score, rank or filter people are high on that list. This assessment works through the need, the processing, cons..
Helping people grow starts with a clear view of what they have done and what they need next. This plan records each person completed training and the training needs identified for them, so development..
A register row is fine for most processing, but a complex or higher risk activity deserves a full description. This form gives one activity the space it needs, including any AI use and automated decis..
Frontline staff see how well a service really works for vulnerable consumers, and whether they have what they need to help. This questionnaire asks them - about training, resources, procedures and bei..
When a member of staff spots that a consumer may be vulnerable, that observation can be logged on this form, which records the concern, reviews the risk factors and significance, and records the actio..
This form allows staff to evaluate the resources provided to them in order to do their job. Aspects such as training, resources, people and workplace can be assessed, along with general comments. ..