A month by month planner for the communications and training talks planned for drivers and staff, with a column to record who completed each one.
This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout.
The following document labelling is included in the footer:
- Form number and title
- Information-classification
- Version
- Page number / total pages
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Further guidance on briefing drivers and staff:
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FORS Communications Planner Template
The F-FORS4 Communications Planner is a landscape Word form for planning internal communications across the year. It records the areas covered by the planner and the time period, then gives a row for each month from January to December.
It was written for operators working to FORS (the Fleet Operator Recognition Scheme), where drivers and other staff are kept briefed on the scheme, but the areas covered can be set to suit any subject.
What's Included in this Form
- Areas covered and time period - the subjects the planner covers and the period it runs for
- Monthly plan - for each month, details of the planned communications or training talks, and who completed them
- Notes and comments - space at the foot of the planner
Who Needs a Communications Planner?
Fleet operators holding or working towards FORS accreditation, and anyone responsible for briefing drivers and staff, who want to plan the year ahead and keep a record that the briefings took place.
Included in the FORS Document Compliance Toolkit
This form is part of the FORS Document Compliance Toolkit, alongside the FORS policies, the drivers handbook and the FORS registers.
Using the Planner
Set the areas covered and the period, then plan a communication or training talk for each month, such as a policy briefing, a safety campaign or a talk on a recent incident. Record who delivered each one as it happens, and keep the completed planner as a record for the year.
A Year at a Glance
Each month sits on its own row of a single landscape table, so the plan for the whole year can be seen at once, printed for a notice board or kept with the FORS records once the briefings have been given.
Subjects You Might Plan In
- A briefing on one of the FORS policies each month
- A safe driving or company vehicles training talk
- A reminder on reporting collisions, defects and near misses
- The results and targets from the most recent operational performance review
- Changes to routes, sites, vehicles or procedures
Document Control
The footer carries the form number and title, the issue number, page numbering and the information classification, Business Use, so completed forms can be controlled and filed with the rest of your FORS records.
Keeping the Record
Fill in the completed by column as each communication is given, and use the notes and comments section for anything that needs following up, such as drivers who missed a briefing and need to catch up.
Training Talks to Plan In
The alphaZ training talks can fill the monthly slots, including TT-1-01 Safe Driving, TT-1-07 Company Vehicles and TT-7-04 Accident and Incident Reporting, with GG-1-01 Safe Driving as a guidance handout for drivers.
Related Documents
The F-FORS3 Operational Performance Action Plan sets the targets that briefings can support, the P-FORS Policies give the subjects to brief on, and the F-IMS33 FORS Review Register covers the wider FORS checks.