A policy template for using email, internet and other communication systems at work, covering monitoring, personal use, data protection and information transfer.
This policy template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Policy number and title
- Information-classification
- Version
- Page number / total pages
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Further guidance on email and communication systems:
Download this policy template with your company name and logo already added!
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To get access to this file please click on Add to Cart to purchase for immediate download. If you have an alphaZ Subscription just click on Download Files to view all the files available to download. This policy is also included in the ISO 27001 Toolkit and every alphaZ ISO toolkit that covers ISO 27001, so the toolkit route gives you this file plus everything else you need in one download.
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Use of Communications Technology Policy Template
A policy template for the use of email, the internet and other communication facilities at work, requiring them to be used sensibly, professionally and lawfully, and setting out monitoring, personal use, data protection and secure information transfer.
The policy has Approved By and Date Approved fields and carries a Public information classification, so it can be shared with workers, clients and other interested parties.
What the Use of Communications Technology Policy Covers
- Communications - management system communications, including safety alerts and updates, and who has authority for them
- Monitoring - when business communications and internet traffic may be monitored, with workers told and monitoring kept proportionate and in line with data protection law
- Use of facilities - provided for business use with limited, responsible personal use
- Professional messages - emails and online messages written with the same care as a letter, and using Bcc where recipients' addresses should not be shared
- Personal use of email - not interfering with work, kept to a minimum and mainly outside working hours, no cost or harm to the company, and lawful
- Other business - company facilities not used to run another business without permission
- Data protection - personal data kept confidential and secure wherever it is processed
- Information transfer - the security of internal and external transfers, with a formal transfer agreement where required
Checked Against Cyber Essentials
The IT policies in the range have been checked against the Cyber Essentials requirements, so their rules on passwords, devices, access and updates do not contradict what a Cyber Essentials assessment asks for.
Using the Policy
Add your company name and logo, check each commitment matches what your organisation does and edit any that do not, then approve and date the policy and share it with workers and anyone else who needs to see it.
Who Needs a Use of Communications Technology Policy?
Any organisation that provides email, internet access or other communication systems to its workers, and organisations working to ISO 27001.
Included in the ISO 27001 Toolkit
This policy is part of the ISO 27001 Toolkit and every alphaZ ISO toolkit that covers ISO 27001.
Works with the Messaging Procedure
The PP-8-05 Internet - Electronic Messaging Policy Procedure covers internet and electronic messaging, and the PP-8-06 Information Transfer Policy Procedure covers transferring information securely.
Document Control
The footer carries the policy number and title, information classification, version and page numbers, and the approval fields record who approved the policy and when, so it can be controlled with the rest of your management system documents and listed on a document register such as the F-IMS20 Document Register.
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