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Data protection is simpler than it sounds once you know what personal data you hold. Start with the guidance, fill in one register, write the privacy notice from it, and use the rest of the toolkit as..
A record of processing needs to say what personal data you hold, why, who sees it and how long it is kept. This register does that one row per category.
Effective IMS Registers
This register tem..
If you think about personal data by activity rather than by type, record it that way. This register adds who is responsible and whether an impact assessment was needed.
Effective IMS Registers
T..
This form gives you a confidential personnel record of contact, payroll and emergency details, with retention tied to the personal data register, which is easy to evidence at audit.
Effective For..
When I audit personnel records, I want one place that tells me where each employee's data is held and what has been checked. This register is that overview, and it doubles as a data-protection retenti..
This questionnaire helps you spot any health support or adjustments a new starter needs before they begin, so the job can be done safely from the start.
Effective Form Templates
This form templa..
When something goes wrong at work, this form puts the named emergency contacts for each employee in one place, ready for whoever has to make the call.
Effective Form Templates
This form template..
This form gathers the details needed for screening after a conditional offer, from identity and address history to employment and qualifications, with signed consent for the checks.
Effective For..
A clear checklist for the person running the checks, covering identity, references, driving and medical checks, with a review and authorisation step to close each screening off.
Effective Form Te..
For data protection you have to know what personal data you hold, where it sits, who can see it and how it is protected. This matrix maps that out, and it is the first thing worth having when someone ..
Any supplier that handles personal data for you needs a written agreement, and that includes the AI services it uses. This form records what is processed, where, by whom and under what safeguards, wit..
A request about personal data can be for a copy, a correction, erasure or any of the other rights, and the clock starts once identity is confirmed. This form logs the type of request, the due date and..
When personal data is lost, sent to the wrong person or accessed without authority, the facts needed to decide whether to report it have to be gathered quickly. This form asks for them in the order yo..
Some processing needs thinking through before it starts, and AI tools and software that score, rank or filter people are high on that list. This assessment works through the need, the processing, cons..
A register row is fine for most processing, but a complex or higher risk activity deserves a full description. This form gives one activity the space it needs, including any AI use and automated decis..
A quick way to check your data protection arrangements are in place, including how AI tools and automated decisions are handled.
Effective Form Templates
This form template is supplied in fully ..
A data protection policy template written to be shared openly, covering how personal data is protected, including where AI tools are used, and how people can use their rights.
Effective Policy Te..
A privacy notice template that explains each of the rights in plain English and lets you keep the record of processing as a separate register or as an appendix to the notice.
Effective Policy Tem..
A website privacy notice template covering what the website collects, cookies, third parties and AI, with a prompt to check the cookie wording against your own site before you publish.
Effective ..
A website cookies policy template covering the cookies your site uses, third-party services and consent, with a guidance line prompting you to add your own cookie list.
Effective Policy Templates..
A data retention policy template that sets out how retention periods are decided and that they apply to every copy, not only the live record.
Effective Policy Templates
This policy template is s..
A data breach policy template that sets out what counts as a breach, how it is reported and what happens next, including for anyone whose data is affected.
Effective Policy Templates
This policy..
A personal data request policy template that explains how to make a request for access and for each of the other rights, and what happens next.
Effective Policy Templates
This policy template is..
Special category and criminal offence data needs more than a basic record of processing. This workbook has room for it, with sheets for transfers, requests, breaches and deletions.
Effective Exce..
This is the procedure that holds the data protection arrangements together. It covers retention, breaches and access requests in full, so the separate policies on those subjects become optional, and i..
These questions show what personal data an area really holds and where it goes, including into AI tools, so the register can be checked against practice.
Effective Audit Checklists
Prepared usin..
Covers the whole data protection arrangement in one audit, from records and retention to rights, breaches and the use of AI.
Effective Audit Checklists
Prepared using the F-Q2A Audit Checklist f..