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GDPR / Data Protection Toolkit
This toolkit includes various file templates that can be used when reviewing and documenting the collection and processing of personal data and preparing appropriat..
Register for documenting overview of personal data processing activities. Record of Processing Activities (ROPA) is a requirement for compliance with General Data Protection Regulations (GPPR) an..
The F-IMS39 Cloud Computing Register is intended to be a centrally held register (for an entire company or function or department) detailing all cloud computing platforms / providers that are currentl..
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When I audit personnel files I am checking the data is held in line with data protection. This form is marked confidential and has a data-retention prompt built in, so each record is compliant from th..
When I audit personnel records, I want one place that tells me where each employee's data is held and what has been checked. This register is that overview, and it doubles as a data-protection retenti..
A short health questionnaire at the right moment tells you whether someone needs support or an adjustment to do a job safely. This form asks the questions plainly and keeps the answers as the confiden..
In an emergency you need someone's next-of-kin details to hand and correct. This form captures up to three emergency contacts per employee and carries a retention note, so the data is there when it ma..
Pre-employment screening is where a lot of risk is caught or missed, this form can help you keep a consistent record of what was checked. This form collects information on employees - identity, histor..
A useful form template to help you complete screening checks before hiring new employees. The form assesses areas such as; right-to-work, background checks, references, driver checks, medical and addi..
For data protection you have to know what personal data you hold, where it sits, who can see it and how it is protected. This matrix maps that out, and it is the first thing worth having when someone ..
This form allows you to complete a data transfer and processing agreement, detailing the data transferred/processed and a declaration from the data processor, with confirmation from the data protectio..
Under the UK GDPR, anyone whose personal data you hold can ask to see it, and you normally have one month to respond. This form works a request through in three stages - logging what was asked for, re..
When personal data is lost, disclosed or accessed without authority, the UK GDPR gives you a short window to act. This form logs the breach, the containment action, the review of cause and whether it ..
Some processing is risky enough that the UK GDPR expects you to assess it before you start - large-scale profiling, special-category data, new technology. This assessment works through the need for a ..
Article 30 of the UK GDPR expects most organisations to keep a record of what personal data they process and why. This form documents each processing activity, its lawful basis, any sharing or transfe..
When I audit data protection I work down the same list every time - is there a record of processing, are retention and deletion controlled, are the policies and privacy notices in place, is training d..
This Register is used to summarise
personal data collected, held or processed and includes a Record of Processing
Activities (ROPA), summary of data transfers, access requests, data breaches
and a ..