F-HS15 Vehicle Defect Report Form
| File Reference : | F-HS15 Vehicle Defect Report Form |
A driver walkaround takes a couple of minutes and catches the tyre, light or brake problem before the vehicle goes out. We record it on this, so defects are picked up and fixed rather than driven on.
This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
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Further guidance on vehicle checks and driving for work:
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Vehicle Defect Report Template
A vehicle defect report for recording the condition of a company vehicle and any defects found. It captures the vehicle and mileage, then works through fluids, windscreen and wipers, tyres, lights, brakes, seat belts, emergency equipment and bodywork, so faults are caught and repaired before they become a hazard.
Employers must manage the risks of driving for work, and keeping vehicles in a safe and roadworthy condition is central to that. This report gives you a practical driver walkaround record and supports the operational control requirements of ISO 45001.
Built for Driving for Work and ISO 45001
The report supports the operational control requirements of ISO 45001 (clause 8.1):
- The vehicle identified with registration and mileage
- Fluids, windscreen, wipers and washer levels checked
- Tyres, lights, warning lights, horn and brakes assessed
- Seat belts and head restraints, emergency equipment, leaks and bodywork recorded, with defects noted
What's Included in this Vehicle Defect Report
The form is a straightforward walkaround record:
- Header - completed by, date, vehicle description, registration number and mileage
- Checks and defects - each check with space to record any defects or issues, covering fluids, glass and wipers, tyres, lights and horn, brakes, interior safety, emergency equipment, leaks and bodywork
- Additional comments - anything else the driver needs to flag
Who Needs a Vehicle Defect Report?
Any organisation whose people drive company vehicles - from a single van to a full fleet. It suits trades, distribution, service and care providers and supports any business working towards or maintaining ISO 45001 certification.
Included in the ISO 45001 Toolkit
This form is part of the ISO 45001 Toolkit - risk assessments, registers, procedures and guidance for managing health and safety in one download - and is included in every alphaZ ISO toolkit that covers ISO 45001.
Pairs with the Driver Declaration
Confirm the driver's own fitness and history with the F-HS33 Driver Health Declaration and the F-HS35 Driver Declaration.