F-HR15 Employment Letter and Contract
| File Reference : | F-HR15 Employment Letter and Contract |
An offer letter and a matching employment contract, so a new starter has the job, the pay and the terms in writing before day one. Simple and easy to complete.
This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
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Further guidance on contracts, recruitment and induction:
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Employment Letter and Contract Template
This download gives you a job offer letter and an employment contract template. The letter sets out the offer, including the position, pay, type of post, start date, probation and the checks the offer depends on, and the contract sets out the terms of employment for signature by the company and the employee.
In a management system the contract's confidentiality and non-disclosure clause supports the ISO 27001 controls on terms and conditions of employment and confidentiality agreements (Annex A 6.2 and 6.6), and the signed copies form part of the personnel records kept as documented information (clause 7.5).
Two Documents in One Download
Use the letter to make the offer and the contract once it is accepted.
- F-HR15A - Employment Letter: a job offer letter with bracketed prompts for the company and recipient details, position, pay, type of post, start date, probation, the checks the offer is subject to, an overview of the role, working hours and location, and the date to reply by.
- F-HR15B - Employment Contract: a contract of employment covering duties, place of work, start date and probation, working hours, pay, holidays, sickness, notice, confidentiality, disciplinary and grievance arrangements and company policies, with signature blocks for both parties.
Built for Clear Terms from the Start
The letter and contract put the offer and the terms of employment in writing.
- Records the job offer and the checks it depends on, such as right to work, qualifications, references and a health questionnaire.
- Sets out pay, hours, holidays, notice and probation so both sides know where they stand.
- Includes a confidentiality clause, with the signed contract standing as a non-disclosure agreement.
- Points the employee to the grievance route, the disciplinary rules and the company policies they must follow.
- Gives a signed and dated record of acceptance from both the company and the employee.
What's Included in this Employment Letter and Contract
Both documents use bracketed prompts for the details you fill in.
- Offer details - position, company or location, salary or rate of pay, whether the post is permanent, fixed-term, temporary or maternity cover, start date and any probation period (F-HR15A).
- Offer conditions - the checks to be completed, such as legal right to work, qualifications and licences, references and background checks, and a health questionnaire (F-HR15A).
- Job role and working hours - an overview of the role and responsibilities, working hours and location (F-HR15A).
- Acceptance - the date to reply by to accept the offer and confirm the start date and onboarding arrangements, with the sender's name and contact details (F-HR15A).
- Parties and duties - the date of the contract, the company and the employee, job title, duties and any required training (F-HR15B).
- Place of work, start date and probation - the normal place of work, other locations and remote working by arrangement, start date, probationary period and notice during probation (F-HR15B).
- Working hours and pay - standard hours and breaks, pay rate and frequency, deductions, pension and other benefits (F-HR15B).
- Holiday, sickness and termination - holiday entitlement and booking, other paid leave, sickness notification and sick pay, notice periods, gross misconduct and return of company property (F-HR15B).
- Confidentiality, disciplinary and grievance - the confidentiality and non-disclosure clause, the grievance route and where the disciplinary rules are set out (F-HR15B).
- Company guidance and policies - the requirement to follow company policies, procedures and the staff handbook (F-HR15B).
- Signatures - signature, printed name and date for the company and for the employee, who confirms acceptance of the terms (F-HR15B).
- Template note - a reminder, deleted before issue, to check the contract against the current requirements for a written statement of employment particulars and take HR or legal advice where needed (F-HR15B).
Who Needs an Employment Letter and Contract?
Any small or growing business taking on staff. The person handling recruitment sends the offer letter once a candidate is chosen, then issues the contract for both sides to sign once the offer is accepted.